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Giving Advent and Christmas a Post-Op Performance Evaluation

Author – Adam Perez is a doctoral student in liturgical studies at Duke Divinity School.

 

I hope that you, dear reader, had a wonderful season of music and worship during Advent and Christmas. In my experience, it is the most difficult season of the year for worship planning. It is tiring to navigate all the… er… “needs and desires” of our congregations, liturgical and cultural calendars, and family vacations—whose kid is going to play Joseph in the pageant if the Perezes are out of town? (definitely not a real example from my childhood)—along with the ideas and desires of other church leaders. It makes for a ton of emotional and physical labor for worship leaders and planners. The experience of relief can be euphoric after the last Christmas decorations are torn down, photocopies recycled, and the last specks of glitter finally stop appearing out of nowhere.

We do all this because of how important the season is to the life of the church. Sure, sometimes it falls into the ditches of sentimentalism and consumerism, but the season is central to our faith. The event of Christ coming into our world and being “born in us today” is something worthy of every single exhausting hour of preparation. We did it last year, we did it this year, and we’ll do it again next year. You may not quite be over the exhaustion from this holiday season, but your planning for next year begins right now. Yes, right now—before the last Christmas lights are put away, before the poinsettias have wilted, and before the clarity of collective memory goes with them. Next year’s planning begins by giving your Advent and Christmas season services a liturgical post-op evaluation.

 

Solo Assessment

Our liturgical post-op begins with a review of what goals we set before the season began. Did you have a range of clear goals, some concrete and very achievable and some more ambitious? (Maybe you didn’t establish any goals beforehand, and that is the first thing to note for next year: set goals.) If the idea of having goals for your worship services sounds odd, let me suggest some broad Christian discipleship-related questions to frame your song planning:

Over the course of this Advent and Christmas season,

– Do your songs both embody the piety (or “heart song”) of your congregation and seek to stretch it? If so, how?

– Do your songs reflect a Psalm-wide engagement with God specific to the season?

– Do your services include songs from a range of diverse sources, periods, and styles (within and across hymn traditions)?

– Is there an appropriate balance between the familiar and the new?

– Do your songs address all three persons of the Trinity? Do they reflect variety in orientation (to God, to self, to others, to creation)?

You can probably go back through your services and answer these questions on your own. From there, develop some goals for next year (make your 2019 planning folder today!).

 

Draw the Circle (of Reflection) Wide

Deeper questions on the congregation’s experience of worship are harder to answer on your own. You’ll need to do that one thing that many of us avoid the rest of the year: ask the congregation for their input. There’s no better way to know how the services impacted the faith and discipleship of the congregation than to ask. I’m not suggesting you ask for generic thoughts and opinions on the season—that’s probably a terrible idea. What I am suggesting is that you create some pointed questions based on your explicit or implicit goals for the season. Crafting good questions will prime the pump for more meaningful answers and help to avoid the hurtful feedback that is often lobbed at music and worship leaders. It can also encourage a positive environment for reflection and feedback that might be a model for Christian lives out in the world.

 

Yes or No?

One way you can solicit feedback is with simple yes-or-no questions. These kinds of questions make it easy for others to get involved in the feedback loop. Yes or no questions aren’t necessarily bad. While they do limit feedback, they can be helpful for questions about the nuts and bolts of your services.  There are also better and worse ways of using these kinds of questions. For example, if you introduced new songs this season, avoid asking a preference-based question with a yes-or-no response (e.g., “did you like the new song(s)?”). On the topic of new music, you might ask something like this: “Was enough time given to teaching new songs in the service?” and a companion question, “Was enough information provided for learning new songs outside of the service?” You might need to use more than one question on a given topic to get feedback that is actually meaningful. With all feedback—and especially with yes or no—it is helpful to collect some personal, anonymous info on the respondent to help you understand their responses.

 

Short Answer

Opportunities for slightly longer written responses increase the meaningfulness of the feedback but may also limit the number of persons willing to do it. When asking open-ended questions, it is helpful to frame the question for a positive answer. Following on the topic of new music, “How did [the new song] enable your deepened participation in worship this season?” This framing puts up a higher fence between you and those who want to offer careless critical feedback. (The most vocal will still find a way to jump that fence and tell you how they feel about things, but they’d probably do that anyway, right?) You can also be more constructive: “How quickly were you able to join in singing [the new song]? What could be done to more effectively introduce or teach new songs?” It would be good to ask about the relationship between the music and the rest of the worship service: “How did the singing help you understand or respond to God’s call to [name a service/sermon theme] this Advent/Christmas season?” What other questions might it be helpful to see ask in order to assess whether you’re accomplishing what you hope to?

 

Spectrum Responses

Somewhere between the yes/no and the open-ended questions is to provide a spectrum between two responses and ask respondents to place an x along a line between the two. In Designing Worship Together, Norma deWaal Malefyt and Howard Vanderwell have some wonderful examples of how to do this (and a variety of other evaluation forms!). Benefits of this method include that it has a relatively low threshold for participation, more nuance than a yes/no question, and you get to frame the kinds of responses that are given. Check out that book for tons of other resources and methods for worship pre- and post-op.

Sharing reflective and evaluative practices with the congregation can help them gain an appreciative glimpse behind the worship planning curtain (sharing opportunities for feedback means, at the very least, a sharing). The congregation may also surprise you with the kinds of connections they make that were unforeseen and unintended (hopefully positive ones!). I’m reminded of Mark Porter’s excellent research on how congregants relate idiosyncratically (in ways peculiar to themselves) between worship music and their everyday lives. Regardless of how your congregation responds, the act of making space for the liturgical workers to reflect on their leitourgia is integral to your role as the one(s) in whom they’ve put their trust.

What were your goals in worship and music and how will you assess whether you’ve achieved them? Asking the congregation for feedback doesn’t have to be a fearful event—it’s just another opportunity for Christian discipleship. In 10 months, you’ll be glad you did. For pastoral musicians as much as for anyone, one aphorism still applies: don’t ask a question if you don’t want to know the answer!